Part of the Kilwaughter Group
Privacy Policy
Addendum to Saint-Gobain Group Privacy Policy
Kilwaughter Group Privacy Statement
1. INTRODUCTION
1.1 The Saint-Gobain Group takes your privacy very seriously and has put in place a global privacy policy. The Saint-Gobain Group Privacy Policy governs the use of your data by all Saint-Gobain Group companies and ensures they manage your personal data with appropriate care. This Privacy Statement is supplemental to the Saint-Gobain Group Privacy Policy and sets out details of how, when and why we collect your personal data for processing by or on behalf of Kilwaughter Minerals Limited and Kilwaughter Minerals (Ireland) Limited.
1.2. In our commitment to protecting your privacy, we aim to always comply with General Data Protection Regulation (EU 2016/679), UK GDPR and relevant data protection laws. If you are in (i) the UK, the UK Data Protection Act 2018 or (ii) Ireland, the Irish Data Protection Act 2018.
1.3. This Privacy Statement is effective from 16 June 2025.
1.4. We may review this Privacy Statement from time to time and any changes will be notified to you by posting an updated version on our website and/or by contacting you by email. We recommend you regularly check for changes and review this Privacy Statement whenever you visit our website.
1.5. If you have any questions about how we collect, store and use your personal information, or if you have any other privacy-related questions, please contact our Privacy Correspondent, Samantha Thompson, email at dpo@kilwaughter.com
2. WHO WE ARE
2.1. In this Privacy Statement the terms ("we", "us", "our") refers to Kilwaughter Group companies and for the purposes of the General Data Protection Regulation, Kilwaughter Minerals Limited and Kilwaughter Minerals (Ireland) Limited are data controllers ("Data Controller") of the data we hold about you. The registered office Kilwaughter Minerals Limited, company number NI001351, is 9 Starbog Road, Kilwaughter, Larne, Northern Ireland, BT40 2TJ and the registered office of Kilwaughter Minerals (Ireland) Limited, company number 131611, is Classis, Ovens, Co. Cork, Ireland.
2.2. A “data controller” determines the purposes and means of processing your personal data.
3. HOW WE COLLECT YOUR PERSONAL INFORMATION
We may collect and process the following information about you:
3.1. Personal information you give to us: this is information about you which you give to us:
- by entering information on one of our websites
- when visiting a branch
- via our mobile applications
- via social media platforms
- when corresponding with us by phone, email or otherwise
- by entering competitions run by us
- by taking surveys undertaken by us or on our behalf
- when participating in promotional material or events, and
- when you open an account with us.
3.2 Personal information we collect about you: we may collect the following information:
- details of transactions you conduct through the websites/mobile applications, and your visits to our websites/mobile applications, including, but not limited to, traffic data, location data, weblogs and other communication data, and the resources you access
- technical information collected by the hosting server for statistical purposes, the Internet Protocol (IP) address used to connect your computer or device to the Internet, browser type and version, time zone setting, browser plug-in types and versions, device type, operating system and platform
- any personal information which you allow to be shared as part of your public profile or third-party social network
- information you provided to us in response to a survey or competition
- information resulting from enquiries, quotations or sales whether by phone, email or in person in a branch.
- images/footage of you from our use of CCTV, time lapse recordings or ANPR systems in and outside our premises and/or the use of camera systems mounted on our vehicles and/or images captured to record delivery of materials to you and/or any forms of photography used to capture our premises, perimeters and other sites.
3.3 Personal information we may receive from other sources:
We obtain certain personal information about you from sources outside our business which may include our group companies or other third-party companies. We will tell you when we obtain information about you from third party companies.
4. WHAT TYPE OF PERSONAL INFORMATION DO WE COLLECT AND PROCESS ABOUT YOU
4.1. The types of data we hold relating to you are as follows:
- Name
- Company for whom you work
- Address
- Email address(es)
- Telephone number(s)
- Your signature
- Your date of birth
- Your vehicle registration
- Technological data (IP addresses and cookies – please also see section 10 below
- Biographical data such as your favourite football team, likes and dislikes etc.
- Geo-location data when you sign for delivery using a mobile device
- Credit rating and bank details
- Credit limit and payment terms
- Identification data being the information contained in a formal identification document or social security or other unique reference relating to you
- Sales information relating to the sale of products or services to you or their repair or return
- Correspondence or other communications with you about our products, services or business
- Imagery.
4.2. Some personal information we collect about you, or which you provide to us about you, may be "special categories of personal data". Special categories of personal data include information about physical and mental health, sexual orientation, racial or ethnic origin, political opinions, philosophical belief, trade union membership and biometric data for identification purposes.
5. WHY AND HOW WE USE YOUR PERSONAL INFORMATION
We use the information we hold on you for the following purposes:
- For account administration: including opening an account, verifying your identity, undertaking credit related searches, invoicing, managing credit limits and payments.
- For managing and performing our contracts with you: including answering enquiries, providing quotations, dealing with plans and specifications, placing orders, delivering goods to you or your customers and dealing with any issues arising including warranty claims.
- For marketing: monitoring your transactions with us to enable us to provide you with the most relevant offers and information to you and marketing to you unless you have told us not to.
- For security: to monitor and protect our customers, premises, assets and staff from crime. At some sites we operate CCTV and/or ANPR systems, we have cameras mounted on some of our vehicles and we photograph evidence of deliveries. At some sites we may occasionally use ground and/or aerial photography for monitoring site development.
The legal basis for our uses of your personal information
Legal basis | Type of processing | |
Legitimate interests Our legitimate interests are:
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Performance of a contract The personal information you provide may be processed when it is necessary for us to:
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Compliance with legal obligations Where we are under a duty to disclose or share your personal information to comply with a request from government or law enforcement officials. |
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Consent Where we rely on your consent as the legal basis for processing your personal information, you may withdraw your consent by contacting us using the details at the end of this Privacy Statement. If you withdraw your consent, our use of your personal information before you withdraw is still lawful. |
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6. OTHERS WHO MAY RECEIVE OR HAVE ACCESS TO YOUR PERSONAL INFORMATION
6.1. We will share your personal information internally with the other businesses within our subsidiaries, with our ultimate parent company and with any direct or indirect subsidiary of our parent company, where it is in our legitimate interests to do so. For example, it is in our legitimate interests to provide you with offers from each of the businesses, where they are relevant to you or your business.
6.2. If you ask us not to contact you in future, we will take this as an instruction not to do so in relation to the business named in your communication and will amend our records accordingly. However, we will continue to use your information to send you details of offers from our other businesses unless you specifically ask us not to do so.
6.3. We will also share your personal information to third parties in the following circumstances:
- our suppliers, service providers and subcontractors, such as credit reference agencies, fraud prevention agencies, payment processors, suppliers of technical and support services, insurers, logistic providers, manufacturers and cloud service providers, debt collectors, our legal and other professional advisors, including auditors
- in processing a credit account application, we will supply your personal information to credit reference agencies (CRAs), and they will give us information about you, such as your financial history. We do this to assess creditworthiness and product suitability, check your identity, manage your account, trace and recover debts and prevent criminal activity. We will also continue to exchange information about you with CRAs on an ongoing basis, including about your settled accounts and any debts not fully repaid on time. CRAs will share your information with other organisations. The identities of the CRAs, and the ways in which they use and share personal information, are explained in more detail here
- companies assisting us in our marketing, advertising and promotional activities
- search engine and social media companies to target our advertising delivered by using your personal information and to tailor marketing to improve its relevance to you to facilitate targeted and personalised marketing when using search or social media sites (including Google and Facebook)
- third party payment processor in relation to credit/debit card payments
- fraud prevention agencies if false or inaccurate information is provided to us as part of your use of our services or otherwise, and fraud is identified or suspected
- if we are under a duty to disclose or share it to comply with any legal obligation, to detect or report a crime, to enforce or apply the terms of our contracts or to protect the rights, property or safety of our visitors and customers; and
- when we restructure or sell our business or its assets or have a merger or re-organisation.
6.4. We work closely with various third parties to bring you a range of products and services which are complementary to those which we provide. Any third parties with whom we share your personal information are limited in their ability to use your personal information and third parties are not entitled to use your personal information for any purpose other than to provide services to us and/or to you. For example, we may share your details with a manufacturer for warranty purposes. We will always ensure any third parties with whom we share your personal information are subject to privacy and security obligations consistent with our practices and with applicable laws.
6.5. International Transfers
6.5.1. The personal information our businesses use may be stored or accessed by our staff or third-party data processors for the purposes listed above, the provision of services to you, or the processing of transactions with you. These third-party data processors may be operating outside of the EEA, in India, the USA or elsewhere.
6.5.2. Wherever data is transferred or made available outside of the EEA, we undertake due diligence on the entity accessing or receiving your data to ensure they have put in place appropriate technical and organisational measures to protect and secure your data. We also put in place contractual safeguards in accordance with our obligations under the GDPR and UK GDPR. These contractual safeguards limit their ability to use your personal information so it can be used solely to provide services to us and/or to you and not otherwise.
7. HOW LONG WE KEEP YOUR PERSONAL INFORMATION FOR
7.1. We keep your personal information for no longer than necessary for the purposes for which the personal information is processed. The length of time we retain personal information will depend on the purposes for which we collect and use it, or as required to comply with applicable laws, or to establish, exercise or defend our legal rights. We do not retain personal information in an identifiable format for longer than is necessary.
7.2. We may need your personal information to establish, bring or defend legal claims. For example, we will retain your personal information for 7 years in case of any investigation by the tax authorities.
8. YOUR RIGHTS
You have certain rights in relation to your personal information. There is normally no charge for exercising these rights. If you would like further information in relation to these rights, or would like to exercise any of them, please contact us by email at dpo@kilwaughter.com. In relation to certain rights, we may ask you for information to confirm your identity and, where applicable, to help us to search for your personal information. Except in rare cases, we will respond to you within one month from receiving your request. Subject to any exceptions, you may have the right to:
8.1. Access your personal information
You have the right to ask for a copy of the information we hold about you by emailing or writing to us at the address at the end of this Privacy Statement. We may not provide you with a copy of your personal information if this concerns other individuals or we have another lawful reason to withhold such information.
8.2. Correct, modify and update your personal information
The accuracy of your information is important to us, and we are working on ways to make it easier for you to review and correct the information we hold about you.
In the meantime, if you change your name or address/email address, or you discover any of the other information we hold is inaccurate or out of date, please let us know by contacting us (see section 13).
8.3. Erase your personal information or restrict its processing
In certain circumstances, you may ask for your personal information to be removed from our systems by emailing or writing to us at the address at the end of this Privacy Statement. Unless there is a reason the law allows us to use your personal information for longer, we will make reasonable efforts to comply with your request.
You may also ask us to restrict processing your personal information where you believe it is unlawful for us to do so, you have objected to its use and our investigation is pending or you require us to keep it in connection with legal proceedings. In these situations, we may only process your personal information whilst its processing is restricted if we have your consent or are legally permitted to do so, for example for storage purposes, to protect the rights of another individual or company or in connection with legal proceedings.
8.4. Withdraw your consent
Where you have given your consent to our processing of your personal data you may at any time withdraw your consent. Unless we have another legal basis to process your personal data (such as compliance with a legal obligation) we will cease any processing of your personal data following receipt of your notice of withdrawal of consent.
8.5. Object to our use of your personal information
Where we rely on our legitimate business interests as the legal basis for processing your personal information for any purpose(s) set out above or at the time your data is collected, you may object to us using your personal information for these purposes by emailing or writing to us at the address at the end of this Privacy Statement. Except for the purposes for which we are sure we can continue to process your personal information we will temporarily stop processing your personal information in line with your objection until we have investigated the matter. If we agree your objection is justified in accordance with your rights under data protection laws, we will permanently stop using your data for those purposes. Otherwise, we will provide you with our justification as to why we need to continue using your data.
You may object to us using your personal information for direct marketing purposes and we will automatically comply with your request.
8.6. Ask us to transfer your personal information in a structured data file to you or to another service provider if it is technically possible (data portability)
Where we rely on your consent as the legal basis for processing your personal information or need to process it in connection with your contract you may ask us to provide you with a copy of such information in a structured data file. We will provide this to you electronically in a structured, commonly used and machine-readable form, such as a CSV file.
You can ask us to send your personal information directly to another service provider, and we will do so if this is technically possible. We may not provide you with a copy of your personal information if it concerns other individuals or we have another lawful reason to withhold such information.
8.7. Lodge a Complaint with the competent supervisory authority and seeking a judicial remedy
If you are concerned about the way we have processed or collected your personal information you have the right to complain to the relevant data protection regulator being the Information Commissioners Office for the UK or the Data Protection Commission for the Republic of Ireland.
9. SECURITY AND CONFIDENTIALITY
Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your information transmitted to our website and any transmission is at your own risk. Once we have received your personal information, we put in place reasonable and appropriate controls to ensure it remains secure against accidental or unlawful destruction, loss, alteration, or unauthorised access.
10. USE OF COOKIES
Our websites and mobile applications use cookies (including analytics cookies to obtain an overall view of visitor habits and visitor volumes to our website). 'Cookies' are small pieces of information sent to your device and stored on its hard drive to allow our site to recognise you when you visit.
Each of our websites and mobile applications has a cookies policy on it providing details of the cookies used and how to remove them.
11. LINKS TO OTHER WEBSITES
Our website may contain links to other websites and Apps run by other organisations. This Privacy Statement does not apply to those other websites and Apps‚ so we encourage you to read their privacy policies. We cannot be responsible for the privacy policies and practices of other websites and Apps even if you access them using any links we provide.
In addition, if you linked to our website from a third-party website, we cannot be responsible for the privacy policies and practices of the owners and operators of the third-party website and recommend you check the policy of any third-party website.
12. MARKETING
12.1. We may contact you with marketing information by post, email, SMS or by telephone or with targeted advertising delivered online through social media and platforms operated by other companies by using your personal information or use your personal information to tailor marketing to improve its relevance to you, unless you object.
12.2. We will only share your data with our recommended third-party partners for them to contact you with marketing information about their products and services where you have indicated you would like us to do so. Once shared, the relevant third party’s privacy policy will apply to their processing of your personal information, not ours. If you would like to opt-out of receiving marketing from a third party after providing your consent, you can do so at any time by contacting the relevant third party directly.
12.3. From time to time, we may ask you to refresh your marketing preferences by asking you to confirm you still wish to receive marketing information from us.
12.4. You have the right to opt-out of our use of your personal information to provide marketing to you in any of the ways mentioned above or by contacting us in the ways set out below.
13. CONTACT US
13.1. Our Privacy Correspondent is Samantha Thompson. Please direct any queries about this Privacy Statement or about the way we process your personal information to our Privacy Correspondent using our contact details below.
13.2. Our email address for data protection queries is dpo@kilwaughter.com.
13.3. If you wish please write to us, in respect of Kilwaughter Minerals Limited or Kilwaughter Minerals (Ireland) Limited, please address your enquiry to us at Kilwaughter Group, 9 Starbog Road, Kilwaughter, Larne, Northern Ireland, BT40 2TJ.
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Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
- whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
- if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at marketing@kilwaughter.com
You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to Kilwaughter Minerals Ltd, 9 Starbog Road, County Antrim, BT40 2TJ.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.